Pastoral and Administrative Assistant – Student Soul

Pastoral and Administrative Assistant


  • Permanent role, from February 2020.
  • Averaging 10 hours per week
  • Flexible as to whether this is worked over the whole year, or February – November.


  • Collaborative support role alongside Student Soul minister, including offering pastoral care and administrative support
  • Room for creativity, experimentation and adaptation to strengths and passions
  • Specific goals to be set with the minister. (These will be aligned with Student Soul goals for each semester and adjusted as needed, by mutual agreement.)
  • Pay rate is $21.15 per hour (living wage) + 5% Kiwisaver, reviewed annually


  • Pastoral presence at Sunday evening services and other key events (such as camp).
    (Approx. 2 hours per week)
  • Administrative support
  • Coordinate roster system for services (setup and pack-down) and aid with the recruitment of people into these roles (where needed)
  • Help manage social media pages
  • Develop and maintain student database
  • Involvement in Sunday evening setup and pack-down (when necessary)
  • Other administrative tasks as required (including shopping, general office administration)

(Approx. 2 hours per week)

  • Pastoral care and small groups
  • Provide pastoral care (both proactively and responsively), particularly for female students
  • Help to develop pastoral care networks, including via small groups and by facilitating connections between students
  • Assist in the ongoing training and support of small group leaders

(Approx. 3 hours per week)

  • Passion project – mission / worship / community
  • A creative project or focus that you are passionate about which resonates with overall organisational goals

(Approx. 1.5 hours per week)

  • Team/reporting/supervision
  • Meet weekly with minister
  • Attend monthly Student Soul Oversight Team meetings
  • Bi-monthly supervision

(Approx. 1.5 hour per week)


  • Deep personal faith, and commitment and attention to ongoing spiritual growth
  • Desire to help young people develop and grow in Christian faith
  • Successful experience of tertiary education (degree may still be in progress)
  • Team player, with well-developed interpersonal skills
  • Pastoral competency (including listening skills), and passion for others’ flourishing
  • Able to coordinate (and demonstrate appreciation of) volunteers
  • Administrative ability
  • Proactive around hospitality and welcome
  • Ability to set and maintain appropriate personal boundaries
  • Commitment and attention to self-care.


  • Mental Health (MH) 101 course, or equivalent, already completed or to be undertaken as soon as possible.
  • While no formal pastoral qualifications are required, the successful applicant can apply for fees-funding for one University paper per year in a related area (e.g., in 2020: Pastoral Care or Spirituality and Mental Health.) (Funding is for (domestic) fees only: study to be done in their own time.)


  • Send your application to
  • Applications will be received up to (and during) Friday 22nd November 2019.
  • Please supply a cover letter outlining your interest and suitability for the role, and an up-to-date C.V.
  • Thank you for your interest. We will acknowledge the receipt of every application by email and will let you know of the outcome no later than Friday December 13th 2019, if not earlier.

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